There are two types of Association (AOAO) Meetings- the Annual Owners Meeting and a "special" meeting.  The Annual Owners Meeting is held once a year for issues that must be considered annual, such as election of directors, review of financial and committee reports, decisions on tax matters, etc.  Special Association Meetings are called to address specific issues which required membership approval but cannot wait until the annual meeting. 

Board Meetings, which are held at least once a year, are open to owners (except when the meeting heads into executive session).  Board meetings address issues that do not require membership approval, such as daily operations items, but will be posted in the same manner as the Annual Owner's Meeting.

We hope to see many of our owners at the Annual Owners Meetings.  Even if you plan to attend, it is wise to submit your completed Proxy in advance so that we can accurately gauge whether or not we will have quorum and be able to hold the meeting.  Also, should something come up that prevents you from attending, your Proxy can at least serve in your absence to establish quorum.

Not to worry – the proxy form offers four options for you to choose from when filling it out. 

-If you select the top box, it will be used solely for the purpose of establishing quorum, but not for any voting.

-If you select the second or third box, your Proxy not only helps establish quorum, but your vote will be used by the Board of Directors as described by the box you mark, either voted by the Board as a whole, or split evenly among the Board members.

-If you select the last box, your Proxy will not only help establish quorum, but you can designate an individual who will be present at the meeting to vote on your behalf.  If they fail to show up at the meeting, the Proxy will be used to established quorum only. 

In all scenarios, should you attend the meeting in person your voting option reverts back to you.

While you do have until 4:30 pm on the second business day prior to the meeting for your Proxy to be received, it is more helpful to submit it right away.  By doing so it allows us to better know if we will have enough responses to have quorum, thus being able to hold the meeting.  Additionally it can save the Association some money if we don’t need to re-send you the USPS delivered paper packet.